Payment Voucher in Tally

A Payment Voucher in Tally is used to record money paid by a business to another person, supplier, organization, or for business expenses.

It is commonly used when the business makes payments through Cash or Bank. A Payment Voucher helps maintain accurate records of payments and reduces the outstanding balance of a supplier or other payable party.

For example, when a business pays a supplier against an earlier credit purchase, the supplier’s outstanding bill can be settled using Agst Ref (Against Reference) in the Payment Voucher.

Example

Suppose a business purchased goods from Larsen & Toubro Limited on credit and recorded the purchase using Bill No. PUR/01/85.

Later, the business pays ₹5,900 by cash against that bill.

The Payment Voucher records:

  • Payment amount — ₹5,900
  • Payment mode — Cash
  • Supplier — Larsen & Toubro Limited
  • Bill No. — PUR/01/85
  • Reference Type — Agst Ref
  • Settlement — Full payment

Why is a Payment Voucher Used?

A Payment Voucher is used to record:

  • Payments made to suppliers
  • Payment of business expenses
  • Cash payments
  • Bank payments
  • Payment against purchase bills
  • Partial settlement of outstanding bills
  • Full settlement of outstanding bills
  • Other business-related payments

It helps the business track where money has been paid and how much is still payable.

Creating a Payment Voucher

Open the Payment Voucher

Open the company in Tally and go to:

Gateway of Tally → Vouchers → F5: Payment

Select Voucher Mode if required.

Payment Voucher — Basic Accounting Entry

When payment is made to a supplier:

ParticularsDr. (₹)Cr. (₹)
Sundry CreditorPayment Amount—
Cash/Bank A/c—Payment Amount

Easy Rule

Supplier/Creditor → Debit

Cash/Bank → Credit

Important Points to Remember

  • F5 is generally used for Payment Voucher.
  • Use Payment Voucher when money is paid by the business.
  • Payment can be made through Cash or Bank.
  • Use Agst Ref when settling an existing bill.
  • Use New Ref when recording a new reference, where applicable.
  • Full payment completely settles the bill.
  • Partial payment leaves the remaining amount outstanding.
  • For supplier payments, the Sundry Creditor is debited.
  • Cash or Bank is credited.

Payment Voucher Practice Questions

Record the following transactions in Tally → Payment Voucher (F5) → Voucher Mode. For payments against existing purchase bills, use Agst Ref and select the relevant purchase bill.

On 11/04/2026, paid ₹5,900 by Cash to Larsen & Toubro Limited against Purchase Bill No. PUR/01/85. Pay the bill in full.
On 08/04/2026, paid ₹8,000 by HDFC Bank to Asian Paints Limited against Purchase Bill No. PUR/02/86. Make a partial payment and leave the remaining amount outstanding.
On 15/04/2026, paid ₹13,440 by State Bank of India to Hindustan Unilever Limited against Purchase Bill No. PUR/03/87. Pay the bill in full.
On 22/04/2026, paid ₹5,000 by Cash to Bajaj Auto Limited against Purchase Bill No. PUR/04/88. Make a partial payment and leave the remaining amount outstanding.
On 20/04/2026, paid ₹17,700 by ICICI Bank to Infosys Limited against Purchase Bill No. PUR/05/89. Pay the bill in full.
On 27/04/2026, paid ₹20,000 by Axis Bank to ITC Limited against Purchase Bill No. PUR/06/90. Make a partial payment and leave the remaining amount outstanding.
On 20/04/2026, paid ₹10,080 by Cash to Maruti Suzuki India Limited against Purchase Bill No. PUR/07/91. Pay the bill in full.
On 28/04/2026, paid ₹25,000 by Kotak Mahindra Bank to Dabur India Limited against Purchase Bill No. PUR/08/92. Make a partial payment and leave the remaining amount outstanding.
On 05/05/2026, paid ₹13,570 by Bank of India to Shree Cement Limited against Purchase Bill No. PUR/09/93. Pay the bill in full.
On 28/04/2026, paid ₹5,000 by Cash to Reliance Industries Limited against Purchase Bill No. PUR/10/94. Make a partial payment and leave the remaining amount outstanding.
On 10/05/2026, paid ₹20,160 by Canara Bank to Larsen & Toubro Limited against Purchase Bill No. PUR/11/95. Pay the bill in full.
On 08/05/2026, paid ₹10,000 by Punjab National Bank to Asian Paints Limited against Purchase Bill No. PUR/12/96. Make a partial payment and leave the remaining amount outstanding.
On 07/05/2026, paid ₹10,500 by Cash to Hindustan Unilever Limited against Purchase Bill No. PUR/13/97. Pay the bill in full.
On 15/05/2026, paid ₹20,000 by Union Bank of India to Bajaj Auto Limited against Purchase Bill No. PUR/14/98. Make a partial payment and leave the remaining amount outstanding.
On 23/05/2026, paid ₹19,470 by Bank of Baroda to Infosys Limited against Purchase Bill No. PUR/15/99. Pay the bill in full.
On 16/05/2026, paid ₹15,000 by Cash to ITC Limited against Purchase Bill No. PUR/16/100. Make a partial payment and leave the remaining amount outstanding.
On 25/05/2026, paid ₹15,930 by HDFC Bank to Maruti Suzuki India Limited against Purchase Bill No. PUR/17/101. Pay the bill in full.
On 02/06/2026, paid ₹10,000 by ICICI Bank to Dabur India Limited against Purchase Bill No. PUR/18/102. Make a partial payment and leave the remaining amount outstanding.
On 01/06/2026, paid ₹34,560 by Axis Bank to Shree Cement Limited against Purchase Bill No. PUR/19/103. Pay the bill in full.
On 30/05/2026, paid ₹10,000 by Cash to Reliance Industries Limited against Purchase Bill No. PUR/20/104. Make a partial payment and leave the remaining amount outstanding.